How to insert Page Number X of Y in MS Word

Insert Page X of Y with no existing header

The Page Number Gallery provides a menu of ready-to-use page numbers.

1. On the Insert tab, click Page Number Insert tab, click Page Number.


2. Click a location, such as Top of Page
(Note:  The Page Margins location does not include preformatted Page X of Y page numbers.)

3. In the gallery, scroll through the options until you see Page X of Y.


4. Click a page number format.


5. To return to the body of your document, click Close Header and Footer on the Design tab (under Header & Footer Tools), or double-click anywhere outside the header or footer area.


Insert Page X of Y into an existing header

When you use the Page Number Gallery, Word automatically inserts two field codesfor you—Page and NumPages. To add Page X of Y number formatting into an existing header without losing the text, you’ll have add those codes manually by using Quick Parts.

1. Double-click in the header area or the footer area (near the top of the page or near the bottom of the page).

This opens the Design tab under Header & Footer Tools.


2. Position your cursor where you’d like to add the page numbers.

To place the page numbers in the center or on the right side of the page, do the following:

  • To place your page numbers in the center, click Insert Alignment Tab in the Position group of the Design tab, click Center, and then click OK.

  • To place your page numbers on the right side of the page, click Insert Alignment Tab in the Position group of the Design tab, click Right, and then click OK.

3. Type page and a space.

4. On the Insert tab, click Quick Parts, and then click Field.

5. In the Field names list, click Page, and then click OK.

6. After the page number, type a space, type of, and then type another space.

7. Again, on the Insert tab, click Quick Parts, and then click Field.

8. In the Field names list, click NumPages, and then click OK.

9. After the total number of pages, type a space, and then type pages.

10. To change the numbering format, click Page Number in the Header & Footergroup, and then click Format Page Numbers.

11. To return to the body of your document, click Close Header and Footer on the Design tab (under Header & Footer Tools).

Page Source: Microsoft 

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